Grant Rocket Football, Inc.

Board of Directors Meeting -- Tuesday, January 12, 2010

 

Members Present:  Jason Cunningham – President; Kevin Throop – Vice President; Stephanie Howell –

            Secretary; Tanya Hector – Treasurer; Deb Gonzales – Concessions Director; Angela Brummel –

Fundraising Director; Melissa Cunningham – Programming Director; Scott Konicki – Field Director

 

    I.   APPROVAL OF MINUTES

Minutes from December 8, 2009, board meeting were read and discussed. Motion to Approve minutes by Missy, second by Tanya. All ayes.

 

   II.   TREASURER’S REPORT

Treasurer’s report for January 1, 2009 through January 12, 2010 was presented and reviewed. Current check book balance is $3,438.96. Motions to approve Treasurer’s report made by Stephanie and Deb. All ayes.

 

  III.   COMMITTEE REPORTS

         A.   Concessions Director – Deb Gonzales

               No payments due to the boosters; one bill for $733.00 to be paid. 

         B.   Coaching Director – Vacant

         C.   Program Director – Melissa Cunningham

               Nothing to report.       

         D.   Fundraising Director – Angela Brummel

               Nothing to report. Need to start considering fundraisers.                        

         E.   Field Director - Scott Konicki

               Nothing to report.

     

  IV.   OLD BUSINESS      

               Old business was discussed with the reading of the December meeting minutes.               

 

   V.   NEW BUSINESS

         A.   Texas Holdem (Volunteers) – January dates are Thursday, Jan. 21, Friday, Jan. 22 and Saturday, Jan 23.

               Kevin will work Thursday (5:00pm – 2:00am); Tanya and Scott will work Friday (10:00am – 2:00am) and Jason

               and Missy will work Saturday (12:00pm – 2:00am).

               February dates: Feb. 11 – 13. Scott has volunteered for Thursday (11th); Jason and Kevin will handle Friday

               (12th), and Angel and Bo will work Saturday (13th). Times are the same as the January dates.

               March dates will be provided next month.

B.      Texas Holdem (pay for workers) – We are not able to pay an individual to cover an event for us. A board member must be present at the events. It was decided that on the Worker’s Compensation Form, the volunteer for the event can indicate $20.00 for the record keeper. Motion made by Missy, seconded by Deb. All ayes.

C.      Purchases (authorized persons) – It has been decided that helpers of the program are not authorized to

      purchase anything. We had an issue with approximately $1,300 worth of invoices not being submitted and

      paid on time. As of now, Angel and Missy are the only “approved purchasers” for the program. If anyone

      needs something purchased, they are to coordinate it through either Angel or Missy.

      All board members will be issued a receipt book for the recording of any monies received by them. This will

      help with the proper recording of monies received for accounting purposes. No money is to be submitted to

      Tanya without a signed receipt stating who the money was received from and what the payment is for (i.e.,

      spirit wear, vehicle stickers, etc.)

      It was also decided upon by the board that from now on, no orders will be placed for items unless they are

      paid for in advance. Motion made by Missy and seconded by Angel. All ayes.

D.      Invoices – covered in C above.

E.      Job Descriptions (review) – Job descriptions for the Field Director, Programming/Merchandising Committee,

      Secretary and Treasurer were reviewed and discussed. Motion was made by Missy and seconded by Tanya to

      amend the by-laws to modify the job descriptions of the Programming/Merchandising Committee to include

      the scheduling of pictures other than for the program, and update the Treasurer’s job description to include

      debit card transactions.

 

**NEXT MEETING: Tuesday, February 9th  at the Grant Fire Station, 7:00 p.m.

 

VI. Motions to adjourn the meeting made by Missy and Deb.