Grant Rocket Football, Inc.

Board of Directors Meeting

Tuesday, January 8, 2008, 7:00 p.m.

 

 

 

Members present:  Jerry Bomay, Jill Bomay, Melissa Cunningham, Melissa Hepinstall,  Melissa Herbst,  Kevin Throop, Marcas Ledezma, Deb Gonzales

 

Members absent:  Julian Castillo

 

       

 

I.                    Approval of Minutes

 

a.       December minutes were reviewed.

b.      $500 was put in the varsity account.  It paid for DVDs for now and the kids will pay it back.  Then we will donate back.

 

 

II.                 Treasurer’s Report

a.       The balance is around $6,000.

b.      The word “miscellaneous” under the Expense section needs to be changed to “contribution”.

c.       The PNL was approved – Deb 1st, Marcas 2nd.

 

 

III.               Committee Reports

 

a.       Concessions – Deb (no report)

 

b.      Coaching director – Julian (not present)

 

c.       Field Director – Marcas –  no report

 

d.      Program Director – Melissa Cunningham

1.      Melissa listed possible sponsors from previous years and possible new sponsors.

2.      She talked to Larry about the banners and got a price.  We will use Larry for banners.

3.      The price of the banners will be $400.  For this cost, the sponsor will get their banner displayed, a ˝ page ad, their name announced at games, and they can keep the banner with the option to renew again next year for $250.

4.      We need receipt books.

 

e.       Fundraiser – Melissa

 

1.      The spaghetti dinner is set for Friday, March 14 from 4-7.  Natalie Sease will cater.  It will be at the Grant Wesleyan Church on 112th.

2.      She will place a classified ad in the Hi Lites with the date, time, location, caterer, public welcome, to go boxes, and cost.

3.      She checked on some spiritwear.  The cost of the beanie cap w/embroidery and # would be $20.  She will get a quote from Larry and Dale.  A crew sweatshirt is $12, hoodie $16 – name $4, # $2.  She listed a variety of other possible items she would like to check into selling such as blankets, jackets, chairs, umbrellas, etc.  Jerry and Melissa will come up with a budget for her.

4.      We discussed sending a newsletter out opposite of the school’s schedule for their newsletter.

5.      Spring bulb order forms will be passed out at the dinner.

6.      We discussed setting a table out at conferences.

7.      Wendy’s dates will be the 2nd Wednesday of each month starting in February, but not in March due to spaghetti dinner.

8.      We sold 96 buckets with 150 outstanding.

9.      Jerry suggested we should email our committee reports to each other.

 

 

IV.              Old Business

A.  We reviewed the By-Laws and amendments made last month

B.     2008 Fundraisers – Melissa listed quite a few ideas.  We discussed the possibility of a Texas Hold ‘Em Tournament with Dallas Dean.  He only has a few dates left.

C.     The date for the Wesco Bucket drawing has been changed to Tuesday, January 15.  Melissa’s phone line was down and people couldn’t reach her.  She will get the entries to either Jerry or Jill before that.

 

V.                 New Business

a.       The date for the Wesco Bucket drawing has been changed to Tuesday,     January 15.  Melissa’s phone line was down and people couldn’t reach her.  She will get the entries to either Jerry or Jill before that.

b.      The spaghetti dinner was already discussed.

c.       The coach’s contract and application was reviewed.  The application is on the website.

d.      The first off-season training will be at Bassai from 6:30 – 8:30 on Friday, January 25.  Jerry asked the board if Grant Rocket Football could cover the cost of the pizza and it was approved.

e.       The meeting adjourned at 8:05.