Grant Rocket Football, Inc.
Board of Directors Meeting
Tuesday, November 13, 2007, 7:00 p.m.
Members present: Jerry Bomay, Deb Gonzales, Late arrivals Julian Castillo, Melissa Hepinstall
Members absent:
Additional people present – Melissa Cunningham, Kevin Throop, Melissa Herbst Gardner, Marcus Ledezma, Angela Hicks and Beau Brumell
Approval of Minutes – Not enough people to vote on the minutes the will be approved at the next board.
I. Approval of Treasurer’s Report
a. We have approximately $6400.00 in check book
b. Stadium seats did not sell well and have left us with a large inventory of them.
c. Will approve at the next board meeting in Dec.
II. Committee Reports-
a. Concessions – Deb
1. Concession profit before money was take out for refs is 3299.60 with a total gross of 6762.43
2. Not many leftovers. Candy went to the players bags during the banquet.
3. Boosters helped out and made the concessions go smoothly
4. Debbie would like to use a debit card next year.
5. 10% discount if we shop more at Genes
6. Volunteers continued to be the same people.
b. Coaching director – Julian (not present)
c. Field Directors – N/A
d. Program Director – N/A
e. Fundraiser – Melissa
1. Popcorn bucket sales going well
2. Wendy’s night successful with the last two each making over $100.00
3. Should we do the bulbs and spaghetti dinner?
4. Advertise the dinner better this year
5. Melissa H is looking for somebody who can right grants.
6. Melissa H would like to take over merchandise.
III. Old Business
a. Melissa Cunningham, Kevin Throop, Melissa Herbst and Marcus Ledezma all interested in board positions. The first 3 have been nominate for board positions
1. Proposed splitting merchandise and programming. Merchandise would go over to fundraising and would require and amendment change.
b. Raffle
1. License did not come in time to complete the raffle will look at doing a raffle next year.
c. New League
1. It was mentioned by the varsity program that we should look into a new league because they feel it would be a more competitive league.
2. It would not be beneficial to take our players over to the Muskegon league.
3. We should play local schools
4. It could decrease our numbers and increase the complaints do to travel requirements and league requirements.
5. Our job is to provide players to the varsity program, which are knowledgeable, enthusiastic and coach able
d. Survey (Kristin March)
1. 62% Responded.
2. Communication with parents was an area we could improve on.
3. Volunteerism is an area of strength.
4. #1 comment from parents was equal playing time.
IV. New Business
a. Interviews:
1.Were given by Jerry, Debbie, Julian and Melissa Hepinstall.
2. People interviewed were the above nominate and Marcus Ledezma for field director.
3. Questions
a) players in program (yes for all)
b) Accessible (Yes for all)
c) The amount of time required for your position (10-15hrs) (yes they all understood)
b. Donations
1. Field rental was reduced by 500.00 by Mr. Bogner.
2. We should consider giving 500.00 to the varsity program
a) New balls, practice pants, jerseys, chains.
b) Julian will find out what they need.
3. A gift to the boosters is also considered. They would like a coffee pot. It cost 190.00 at Sams Club
c. Challenges
1. If we clean up the field after JV games we may get a break in our field rental.
2. Julian would like to have the coaches in place by June.
3. We would like to have a mechanism for referees so we do not have Refs absent like what happened during homecoming weekend.
d. Registration date change.
1. It would help the program if we changed the date of registration
2. End of May was discussed.
3. It would allow us to get teams together and pick our coaches earlier.
4. It would also allow us to order our jerseys earlier.
e. Off season training
1. There is a free football clinic coming this winter in Grand Rapids.
f. Board members need to back the board regardless of outcome of decisions.
8:05 – Meeting adjourned.