Grant Rocket Football, Inc.

Board of Directors Meeting

Tuesday, October 9th, 2007, 7:00 p.m.

Members present:  Jenny Lowry, Kristin March, Melissa Hepinstall, Deb Gonzales,  Renee Gietzen, Jill Bomay

Members absent:  Julian Castillo, Jerry Bomay

Additional people present – Melissa Cunningham

I.                    Approval of Minutes – Melissa 1^st, Deb 2^nd

          - Ammendments made during review – in the coaching director’s section, we took off that Julian’s report was given by Kristin and in Section V, we changed the new president’s start date from September to November .

II.                 Approval of Treasurer’s Report

a.       We have more money now than last year at this time.  Last year we had $5,982.37.

b.      Deb has a different amount for concession amount taken in – she will email Jerry with her numbers.

c.       We still have other fees to pay, including fee to rent room for banquet.

d.      Renee 1^st, Deb 2^nd

III.               Committee Reports-

a.       Concessions – Deb

1.      We have taken in $5300, a deposit of $4400 was made, and we made $1605 in profit.  Concessions have done well.

2.      We will discuss a boosters donation at the next meeting.

b.      Coaching director – Julian (not present)

c.       Field Directors –  N/A

d.      Program Director – Renee

1.      She has more blankets and cushions and still has items to pass out.

2.      In the program, a name was left off the roster and there was a wrong # with a name.

e.       Fundraiser – Melissa

1.      Wendy’s night is scheduled for October 17 from 4-7.  Players should wear their jersey when they go.  Flyers need to be made and the date should be put on the website.

2.      Last time we made $160 – double from last month

3.      She will check into Wesco popcorn buckets.

4.      We discussed doing a basket raffle at the banquet or doing a basket prize for completing the parent survey.

5.      The sale of vehicle stickers has slowed.

6.      We discussed using the scratch cards at the banquet and the person gets a coupon sheet for donating.

IV.              Old Business

a.       Banquet – both groups will be in one night.  It will be on Tuesday, October 30.

1.      We need ideas for coach’s gifts – suggestions were clipboards, stopwatch, whistle.

2.      Renee will check on cookies instead of cake.

3.      Jenny has napkins and miscellaneous items left from the spaghetti dinner.

b.      New Board Members

1.      Renee would like to be done – the program director position is now open.

2.      Jenny would like to be done – the vice president position is now open.

3.      The field director position is still open as well as the treasurer since Jerry will be president as of November 1^st.

4.      Melissa Cunningham is interested in the Program Director position.  Jenny officially proposed Melissa for the position.  We will vote in November.  Melissa C. mentioned that we need to have someone from cheerleading to be a point of contact between the board and Barb and she could be that contact.

V.                 New Business

a.       Parent Survey

1.      A parent suggested a family survey be made so Kristin made up a sample and the pros and cons were discussed.

2.      A question was added – did you volunteer – how many times: a website question will replace the number of games question.

3.      We discussed the possibility of a prize drawing for filling out the survey.

4.      We mentioned possibly mentioning the board vacancies at the banquet and on the survey.

b.  It was mentioned that the varsity program suggested looking at another football program.

7:52 – Meeting adjourned.