Grant Rocket Football, Inc.

Board of Directors Meeting

Tuesday, September 11th, 2007, 7:00 p.m.

 

 

 

Members present:  Jenny Lowry, Kristin March, Melissa Hepinstall, Deb Gonzales,  Julian Castillo, Jill Bomay

 

Members absent:  Renee Gietzen, Jerry Bomay

 

 

 

I.                    Approval of Minutes – Jenny 1st, Deb 2nd

          - Special points made during review – the cost of maintenance was pointed out and the fact that we pay for maintenance but the field was messy upon Saturday morning’s arrival.  Kristin noted that she emailed Mr. Bogner to point out that the garbage was not taken care of and he said it was an oversight.  Jenny posed a question that we pay maintenance fees but they do not work the overtime – what would happen if they did?

       

 

II.                 Approval of Treasurer’s Report

 

a.       Concessions made $1,651.22 with the 4 Saturday games

b.      We paid $280 in referee fees

c.       We made about $700 in vehicle stickers

d.      High school rule books were purchased and put in med boxes

e.       Jenny 1st, Melissa 2nd

 

III.               Committee Reports-

 

a.       Concessions – Deb

1.      It was discussed how some parents behave/act in concessions and how do we approach them.  Julian suggested that we pull the parent aside before they are scheduled to work again and thank them for their help first.  Then point out the problem positively and explain that we need their help in this situation, and thank them for their help again.

2.      Deb was thanked for all of her hard work in concessions.

 

 

b.      Coaching director – Julian (given by Kristin)

 

1.      He had to talk to one coach about unsportsmanlike conduct.

2.      He pointed out that if a coach gets kicked off the field, according to our rules, that coach will be done.  We discussed the possibility of an addendum to add disciplinary steps.

3.      There is not much in league rules about coach’s behavior, mostly players.  We should look at this point in a league meeting.

4.      Julian would like to start interviewing coaches in June.

5.      Julian thanked everyone for their support and stated that he feels all of the coaches are positive.

6.      He pointed out that one coach didn’t get all players playing time in and he notified Julian right away.  The coach called the parents.

7.      Julian suggested that all coaches should have a record of the players playing time available in case of any questions.

 

c.       Field Directors –  N/A

 

d.      Program Director – Renee

 

1.      She has been working on the merchandise (stadium seats, etc.)

2.      The program is finished.  We voted to charge $5 for the program.

 

e.       Fundraiser – Melissa

 

1.      Wendy’s night is scheduled for September 19 from 4-7.  Players should wear their jersey when they go.  Flyers need to be made.

2.      If someone asks about the vendor, we don’t need to mention who the source is.

3.      Atwoods had asked about extra Play for Shay stickers.  Another idea suggested to Melissa from a community member was vehicle stickers that say Pray for Shay – these would not have to go through Rocket Football- the proceeds would go to the family.

4.      Melissa asked what was left of the scratch cards.

5.      Homecoming – Melissa has flyer stating rules and guidelines on the parade and wondered about distributing the information.  Kristin stated that we have to have plenty of chaperones.

 

IV.              Old Business

a.       Rampage players will visit on Tuesday, September 25 from 6 – 8.  Do we have an area big enough to house all players?  Julian will check on the practice field area with the 7th grade coach.

b.      Jerry has the raffle all set.

 

 

V.                 New Business

 

a.       Field Facility Clean Ups – After Kristin had emailed Mr. Bogner about the mess left at the field, the administration office called to say that a faucet in the boys bathroom was left running.  Julian pointed out that the same thing has happened at JV and V games.  We had other problems in the boy’s bathroom that Julian took care of.  We need to police the area more and let parents know that they are responsible for their kids when they are not playing.  Randy will help patrol.  Julian will take care of field set up on Saturday, September 15.  He noted that the Velcro on the goalpost is not sticking.

b.      Board member position changes – Jenny stated that she is not ready to take on the role of President.  Jerry was voted for to step in for one year.  Paperwork needs to be filed by the end of this month.  Deb 1st, Julian 2nd.  Jerry will be President beginning September 1st.  We will need a new treasurer.

c.       Building new groups – subcommittees were suggested but we did not have time to go into this subject.

d.      The banquet will be October 30th.

e.       Deb would like a copy of the field workers so she knows who has helped.

 

 

 

8:00 – Meeting adjourned.