Grant Rocket Football, Inc.

Board of Directors Meeting

Tuesday, August 14th, 2007 , 7:00 p.m.

Members present:   Jenny Lowry , Kristin March , Melissa Hepinstall , Deb Gonzales,  Renee Gietzen , Jill Bomay

Members absent:  Julian Castillo, Jerry Bomay

Special guest:  Scott Bogner, Superintendent

Special opening:  Words of Inspiration read by Jenny Lowry

I.                    Approval of Minutes – Jerry 1^st, Deb 2^nd

II.                 Approval of Treasurer’s Report

a.       We spent $1400 in refs – will go up

b.      Jerseys cost $2,495 – field rental is $1,500

c.       We need to get more money

d.      We discussed the raffle for prizes from Parsley’s

e.       The state license was applied for and the check was cashed.  Hopefully the raffle will generate the revenue

f.        Renee 1^st and Jenny 2^nd.

III.               Committee Reports-

a.       Concessions – Deb

1.      She is working on a thank you letter for signing up with a reminder of the date and time.  Possibly enter that volunteer’s name in a raffle for a prize at the game.

2.      Inventory needs to be done at each game, the total gross is needed each week.

3.      We will pay boosters for pretzels, cheese and chili.

4.      Food and drink coupons will be given to the volunteers/home game coaches.

5.      We need start up change.

b.      Coaching director – Julian (given by Kristin)

1.      No formal report.

2.      He is collecting coach’s contracts.

c.       Field Directors –  N/A

d.      Program Director – Renee

1.      Coach’s shirts and stadium seats were ordered.

2.      We will have tattooes, tiger paws and blankets.

3.      They are working on the program and newsletter.

4.      We need to advertise messages for programs - $5.

5.      We need volunteers for raffle tickets if we do raffle – suggested Lowman and Acosta.

e.       Fundraiser – Melissa

1.      We need to contact Kim Bentley about the map section of the program.

2.      Scratch off cards with dollar amounts to donate were discussed.

3.      Vehicle stickers were a success.

4.      We discussed thank you stickers and proud sponsor stickers.

5.      A Wendy’s night will be scheduled for September.

IV.              Old Business

a.       Field Rental Contract Questions

1.      Jerry asked to see the location of property sheet.

2.      We asked about using the locker room for pictures and Mr. Bogner said he will be able to work it out.

3.      How is the price determined? – By a group of people (it was not Mr. Bogner’s favorite thing to do).  In order to maintain the school program, the school board decided instead of cutting, to add rent.  It was rated at cost of labor at the overtime rate of $30/hour.  This helps reduce expenses.  According to the budget they are in the hole 1.7 million.  This is one measure to help prevent budget loss.  General funds need to go to education.

4.      What if enough revenue doesn’t come in?  Scott will work with us.  He stated that we are not enemies, that they are trying to find ways to reduce costs and be proactive.  They need $700,000 in new money to open.

5.      Who decides if field is playable?  A group of people involving us.

6.      What about assigned practice spots?  AYSO rents fields – we can’t.

7.      Where do we go if it is lightning?  That will be worked out – maybe the M.S. or locker room.

8.      Who is 7^th grade football?  It is Grant Youth Football – 1^st through 6^th is Grant Rocket Football, Inc.  7^th grade football is under Vicki Faber and Mark Chapman with Barb Foster as the fiscal agent. They have same contract as GRF, Inc.  Our contract does not cover them.

9.      How can they pay insurance/rental with one team?  They will make only $12.  They only have 2 home games, Sept. 11 and Oct. 16. Their registration was $50 and they ordered jerseys from Klub Sports.

10.  What if the # for 7^th grade is light next year?  Could add to 8^th  or if needed could add 7^th graders with T’s to 8^th.

b.      Important Dates –

1.      Weigh-ins are August 25 at 9:20 with 5^th/6^th first.  They have a scrimmage in Holton at 10:00 along with 7^th grade.

2.      Schedules will be passed out on the 27^th.

3.      The program needs to be completed by the first game on Sept. 8.

4.      September 11 is the next meeting.

5.      September 15/29 are Rocket Days and pictures.

c.       Program advertising.

1.      We need to take team and player photos.

2.      We need to collect advertising and messages.

V.                 New Business

a.       Game Schedules

1.      We have an odd # of teams in the league which lengthens the season and adds a bye.

2.      We requested to have a bye or an away game the Saturday before Homecoming to protect the field.  The field has been worked on and soccer has its’ own field.

3.      We asked if we could sell raffle tickets at games and we were told yes.

b.      We will not do the Frontier Parade but will plan on Homecoming.

Public comments/Questions

We had approximately 4 people in attendance.  Question – Why did Rampage send $?  They saw our website and sent money to display their banner.  They will also send a player to visit.

Jerry motioned to adjourn at 8:00 , Deb – 2^nd.