Grant Rocket Football, Inc.
Board of Directors Meeting
Members Present: Renee Gietzen, Debbie Gonzales, Jenny Lowry, Melissa Hepinstall, Kristin March, Jerry Bomay
Members Absent: Jill Bomay, Matt Lacy
I. Approval of Minutes – no minutes from April to approve. Will approve them at June meeting along with the May minutes.
II. Approval of Treasurer’s Report
a. $4757.60 in checking
b. reviewed the balance sheet and the worth of GRF
III. Committee Reports
a. Program Director – Renee
i. Reviewed spring newsletter
ii. Decided to sell t-shirts, sweatshirts and blankets as pre-order items at registration and during the first 2 weeks of practice. If we go through Small Town Sports possible set something up to have a few to sell in the concession stand also.
iii. Decided to sell wrist bands tattoos, noisemakers and cooler cups in concession stand.
b. Concessions Director – Debbie
i. Working with Melissa Herbst (Boosters) to adjust our pricing to match the Boosters pricing. Also thinking through the possibility of being able to store a few items in concession stand from week to week.
c. Fundraising Director – Melissa
i. We made $575 on bulb orders.
ii. Decided to sell again for fall planting. We will have packets available for families who choose to sell them. Orders will be turned in by end of August so bulbs can be distributed by end of September.
iii. Yard Sale – need truck/trailer on June 5 to haul items to community center. Also in need of volunteers. Decided to do group pricing on items.
iv. Car Wash – details to come
v. Wendy’s night – next week.
d. Coaching Director – general discussion
i. Discussed the possibility of having a meeting of all coaches and the board of directors to conduct open forum interviews, review the boards expectations of coaches and sign the coach’s contract. A date will be set for this.
e. Field Director – no report
IV. Old Business
a. Insurance Update – eSports Insurance - As of June 1 the insurance rates will be changing from the quotes we were originally given. The deadline for locking in is May 25. Jenny to follow through and provide the board info so we can vote via e-mail before the deadline.
b. Field Rental – Kristin and Jenny gave a brief synopsis of their conversation with Superintendent, Mr. Bognar.
i. All organizations outside of the school will be charged rental.
ii. Amounts were determined based on number of participants, number of teams, and length of season.
iii. GRF will be charged $1500
iv. A contract will be established
v. There will be future meetings to iron out the details.
c. Registration Forms/flyers and Parent Handbooks – updates were made and approved pending insurance company’s review of the waiver statement.
V. New Business
a. Open Board Positions – the board decided not to fill the vacancies at this time.
b. A volunteer sign up sheet for registration was sent around. We now need to contact parent volunteers to also assist with registration dates.
c.
Meeting adjourned at