Grant Rocket Football, Inc.

Board of Directors Meeting

Tuesday, December 11, 2007, 7:00 p.m.

 

 

 

Members present:  Jerry Bomay, Jill Bomay, Melissa Cunningham, Melissa Hepinstall,  Melissa Herbst,  Kevin Throop, Marcas Ledezma

 

Members absent:  Julian Castillo, Deb Gonzales

 

       

 

I.                    Approval of Minutes

 

a.       October minutes were reviewed first.  It was mentioned that Kelsey Ensing was missing from the roster.  Melissa Herbst – 1st, Kevin 2nd

b.      Review of November minutes -  Melissa H. 1st, Melissa C. 2nd

 

 

II.                 Treasurer’s Report

a.       Melissa Herbst is learning Quick Books

b.      It cost $7,620 to run program since June

c.       Flower Bulb fundraiser did well

d.      Vehicle Stickers did well

e.       Melissa C. 1st, Marcus 2nd

 

III.               Committee Reports

 

a.       Concessions – Deb (not present)

 

b.      Coaching director – Julian (not present)

 

c.       Field Director – Marcas –

 

1.      Jerry will look for list of field volunteers

2.      Volunteers will need reminders

3.      High school students can get community service

 

d.      Program Director – Melissa Cunningham

1.      Signs by Graphicus are $130 if we get a quantity of 16 (signs to hang on field).  She will call Larry for quote.

2.      She will check on banners for advertising.  The price of $400 will include a page in the program, announcement at game, and they can keep banner and pay a renewal fee to put it up the next year.  Melissa will get a quote on 2 & 3 colors.

3.      Jerry will bring computer software for others to install so we all have the same software.

 

e.       Fundraiser – Melissa

 

1.      She is receiving some popcorn money.  She has approximately $275 so far.

2.      We need to send reminder postcards for money due.

3.      Stickers are still selling.

4.      Melissa Herbst will pick up postcards and a book of stamps.

 

 

IV.              Old Business

A.  Donations

1.      Melissa Herbst will pick up a coffee pot for boosters

2.      Mark Chapman is excited about a Rocket Football donation (approximately $500) and is thinking of what to use it for.

3.      He will help with Rocket Football.

B.     Registration Dates

1.      Registration will be May 14 – 17 with a Saturday sign up.

2.      The last date is June 21 – 30 – late sign-up by appointment only - $65.

3.      We need to advertise in the February newsletter (deadline is Jan. 30)

 

V.                 New Business

a.       Review of By Laws

b.      Fundraising/Merchandise Committee amendment- approved – Melissa H. – 1st, Melissa – 2nd

c.       Program committee amendment approved – Melissa H.  1st, Melissa C. – 2nd

d.      Jerry will add supporting varsity program in general to By-laws.

e.       2008 Fundraisers

1.      Spaghetti dinner – will have earlier in evening, offer to-go meals, contact Gabe/Jenni Lowry, public welcome, give Natalie a percentage and an ad.  The date will be Friday, March 14.

2.      Wendy’s nights will continue.

3.      Bulb orders will be passed out at spaghetti dinner.  Bulbs will be passed out at registration.

4.      Texas Hold ‘Em Tournament – need to contact Dallas Dean to organize a fundraiser.

5.      Check out beanie hats – add #, Name

6.      Check on making Who’s your tiger? shirts.

7.      Meeting adjourned.

 

 

f.        New League

1.      It was mentioned by the varsity program that we should look into a new league because they feel it would be a more competitive league.

2.      It would not be beneficial to take our players over to the Muskegon league.

3.      We should play local schools

4.      It could decrease our numbers and increase the complaints do to travel requirements and league requirements.

5.      Our job is to provide players to the varsity program, which are knowledgeable, enthusiastic and coach able

 

g.       Survey (Kristin March)

1.      62% Responded.

2.      Communication with parents was an area we could improve on.

3.      Volunteerism is an area of strength.

4.      #1 comment from parents was equal playing time.

 

VI.              New Business

a.       Interviews:

1.Were given by Jerry, Debbie, Julian and Melissa Hepinstall.

2. People interviewed were the above nominate and Marcus Ledezma for field director.

3.  Questions   

            a) players in program (yes for all)

            b) Accessible (Yes for all)

            c) The amount of time required for your position (10-15hrs)  (yes they all understood)

           

b.      Donations

1.      Field rental was reduced by 500.00 by Mr. Bogner. 

2.      We should consider giving 500.00 to the varsity program

a)      New balls, practice pants, jerseys, chains.

b)      Julian will find out what they need.

 

3.      A gift to the boosters is also considered.  They would like a coffee pot.  It cost 190.00 at Sams Club

 

       c. Challenges

            1.  If we clean up the field after JV games we may get a break in our field rental.

            2.  Julian would like to have the coaches in place by June.

            3.  We would like to have a mechanism for referees so we do not have Refs absent like what happened during homecoming weekend.

 

d.      Registration date change.

1.      It would help the program if we changed the date of registration

2.      End of May was discussed.

3.      It would allow us to get teams together and pick our coaches earlier.

4.      It would also allow us to order our jerseys earlier.

 

e.       Off season training

1.      There is a free football clinic coming this winter in Grand Rapids.

      f. Board members need to back the board regardless of outcome of decisions.

 

 

 

 

8:05 – Meeting adjourned.