Grant Rocket Football, Inc.
Board of Directors Meeting
Members
present: Matt Lacy,
Members absent: Deb Gonzales
I. Approval of Minutes – approved by Jerry and Matt
II. Approval of Treasurer’s Report
a. $3,298 in checking
b. It was discussed that checks should be written to the credit card company, not to a person.
c. If we do what we did last year, we will be $3,365 short.
d. If we play all games away to avoid the field rental fee, we will be $1600 short.
e. Melissa and Matt approved
III. Committee Reports-
a. Concessions – Deb
1. Deb has about 6 people.
2. She would like her committee to work with the boosters.
b. Coaching director – Matt
1. Attendance was low at the last meeting for coaches.
2. Applications for head coaches are low – one per age group.
3. There is an opening for 1st/2nd and 5th/6th.
c. Field Directors – There was not a Field Director at the time of the meeting.
d. Program Director – Renee
1. We discussed ordering shirts for all coaches and possibly all board members, but especially President, V.P., and Field Director.
2. We discussed ordering jerseys at registration – July 28.
e. Fundraiser – Melissa
1. Melissa needs a check for $50 for the dinner and $125 and $250 for community center.
2.
The spaghetti dinner is Friday, April 27 from
3.
The yard sale is Saturday, June 9 at
4. We will hold off on the gun raffle.
5. A pop can drive was discussed – we talked about possibly holding it during spaghetti dinner, yard sale, and registration.
6. Bulb sale – it was mentioned that people could pick up packets at spaghetti dinner (packets were passed out earlier, money and orders can be brought to dinner).
7. Car wash – we talked about selling tickets during spaghetti dinner, but if car wash is in July, then sell tickets during yard sale and registration.
8. Melissa will set up date with Wendy’s for a Wendy’s Night for 10%.
9. Jenny is checking on Walmart Grant.
10. Maps will be within the program.
11. Additional fundraisers in the fall will be for the next season.
IV. Old Business
a. Field director
1. Charles Francisco and Scott Foster were present and expressed an interest in the position.
2. Kristin explained the role of the field director (gathering help, attending board meetings, setting up fields, getting students to do community service hours, etc.).
3. We will discuss and vote on the position at the next board meeting.
b. Insurance updates
1. Jenny is checking on insurance
2. Underwriting is the biggest portion.
3. Should we have parents check whether they need our medical insurance or their’s. If parent doesn’t have insurance, they have to buy ours in order to play.
4. We have to have medical to get liability, liability to get board insurance – that is how we understand it.
V. New Business
a. Night of board meetings need to change – possibly Tuesday nights.
b. Field Rental – will be $1500 to rent fields – maybe skip night games, play all away games – Holton will cost $200/day.
c. Profit and Loss should be on website.
d.
Meeting adjourned at